INITIAL CONTACT
On some occasions, we will reach out to new organisations and on others, we will be approached by organisations who want to work with us.
The World Federation of KSIMC
We have put processes in place, which we follow for every appeal, project, and remittance, which you can see here:
DUE DILLIGENCE
We request various documents from organisations before we consider working with them. This includes their accounts, constitution, registration documents, and any information on previous investigations. This is so we can confirm they are a legitimate and trust worthy organisation.
WF-AID ANALYSE
We look through these documents and verify their information. If anything doesn’t seem correct, we will follow up for more information or clarifications. Once we have verified their information, we do not need to do this again before each project, but we do check and update their information on a regular basis.
NEEDS ASSESSMENT
A needs assessment highlights the needs and their proposed intervention, which includes a full break down of proposed costs, an expected number of beneficiaries, and where they plan on carrying out the activities. This needs to be backed up by evidence and case studies of beneficiaries.
WF-AID ANALYSE
We analyse this to verify the information provided to us. We also check that this is in line with our objectives. We often go back with more questions before our WF-AID team collectively decide whether to allocate funds to the organisation and then decide how much to allocate.
CONFIRMATION
The team informs the organisation whether we will be funding their activities and if so, how much we will be sending them. It is at this step we inform the agencies of our timeframes and what our reporting requirements are. Sometimes, we will not fund the entirety of their proposed activities, so we make clear which parts of their proposals we want to support.
REPORTING
As the project is ongoing, we are in regular contact with our partners to ensure everything is going as planned. After the project is completed, we are sent receipts, penny accounts, pictures (with our branding) and videos, which we share with our donors and wider audience. We require our branding to be visible through banners, stickers, and t-shirts so that we are assured our funds were used for the distribution and not another organisation’s funds.
WF-AID ANALYSE
We compare the reports against the initial needs assessment and allocation information to ensure the funds were used in the correct way. If there are any discrepancies, we ask the organisation for clarification. We then rate each partner based on a number of factors (including standard of reporting, timeliness, image quality, and communication) and this rating affects our work with them on future projects.
Our vision is to create a
world free from suffering
We are largely a grant-giving organisation, which means we work with local partners to distribute your donations. There are various benefits to this model, the main one being that we are empowering these small and local organisations who are trying to help local people.
This furthers the international development sector’s ‘localisation agenda’. The local organisations with whom we work are often based in the same countries and communities they operate, so they are well versed on the situation the beneficiaries find themselves in. They also buy local products, which helps the local economy and gives the beneficiaries some familiarity when they receive the products.
Many of these organisations we work with are very small and don’t have the capacity to communicate with donors in the way that we at WF-AID do or reach an audience the size of which we can. It’s difficult for donors to judge which small organisations in small towns and villages around the world are trustworthy, so on behalf of our donors, we do the due diligence of all of our partners to ensure they are legitimate and use your donations in the best way.
We also handle the reporting and are able to receive and translate reports quicker than individual donors would be able to as we send agencies large amounts of funds in tranches and receive the reporting for the whole tranche.